8 steps to organising a summer party that staff will love
Organising an office party may seem daunting, but with careful consideration you can create an event that will make your staff feel valued and appreciated.
If you’ve been asked to organise your office summer party, you may be feeling the pressure. These events can be an effective way to make staff feel valued and they often come with high expectations. But don’t panic. Our expert tips will help to plan a fantastic office party that your guests will remember for all the right reasons.
Set clear objectives
Before you jump into organising your office summer party, it’s important to set some clear objectives, so try to set aside some time to discuss with senior management what they envisage for the party and what they hope to achieve. This includes setting a budget. After all, there’s no point coming up with lots of grand plans if you don’t have the money to carry them out – so be realistic about what you can afford.
Consult with staff
It’s your employees’ day after all, so why not consult with them to see what they would like from an office party? By getting input from people across the organisation, you will have the information you need to plan an event that your staff are sure to enjoy. However, it pays to set out parameters from the beginning, as this will help you to manage expectations and give staff an idea of what is and isn’t realistic.
Find the right date
In order to ensure a good level of attendance, it’s important to put some thought into finding a suitable date. As a general rule, it’s best to try and avoid the school summer holidays (usually late July to early September) as many employees with families will have vacations booked during this period. Parties in late June or early July tend to work well as they can benefit from the summer weather while avoiding the peak holiday period.
Pick a great venue
For an office party with the wow-factor, it’s important to choose the right venue. The ideal summer party would obviously take place outdoors, but with the notoriously bad British weather you will need to have a plan B in place in case of rain or (less likely) blazing sunshine. Try to find a venue with a selection of indoor and outdoor spaces, offering you the best of both worlds, and ensuring your party is a success, whatever the weather.
Feed the troops
Catering is an important part of any event – and, good or bad, it’s something that guests are sure to remember. Make sure your employees remember the catering for all the right reasons, by providing plenty of delicious food that caters to all dietary requirements. A BBQ or picnic would both work really well for a summer party. Alternatively, you could get a delicious buffet delivered by a company that offers lunch catering in London.
Consider a theme
When organising your office summer party, you might want to consider giving it a particular theme – as well as adding a bit of extra fun to proceedings, it can also help with the planning, enabling you to narrow down your venue, entertainment, and catering options. Parties with a carnival, village fete, or Club Tropicana theme would all work really well for an office party held during the summer months.
Book suitable entertainment
Last, but certainly not least, you will need to keep your guests entertained with some fun activities or impressive performances. There are loads of options out there, from bands and musicians, to an old-fashioned school sports day, or even your very own fairground. Think carefully about the age, personalities and interests of your employees as that will help you to find entertainment that everyone will appreciate.
It may seem a bit daunting, but with careful thought and thorough planning, you can organise a great office summer party that your employees will love.